About compliance services
Navia compliance services are designed to help you stay compliant with the law and avoid costly fines. Our team has 20 years of experience handling complex benefit compliance issues with the IRS / DOL and we’re here to help.
All types of employee benefits have regulations and federal laws employers are required to comply with. If companies do not comply or are unsure how to comply, they could be penalized. Fines can add up to millions of dollars and in some cases, failure to comply opens a company up to an employee suing them in criminal court.
To ensure your company is following these regulations, Navia offers six different benefit compliance services to establish protection for you and your employees:
- ACA Reporting
- Form 5500 service
- 5500 Late Filing
- NDT
- ERISA Wrap documents
- POP
ACA Reporting
Affordable Care Act (ACA) Reporting mandates that employers with 50 or more full-time or full-time equivalent employees report health insurance coverage information to the IRS and employees. This includes providing Forms 1095-C to employees and filing Forms 1094-C and 1095-C with the IRS.
Who Is Affected by This Law?
- Employers with 50 or more full-time or full-time equivalent employees
Full-time employees are those who work 30 or more hours per week or an average of 130 hours a month. Some employers may meet the requirements using this as a guideline for ACA reporting, however, some employers may also have seasonal employees and qualify for exemptions for those who work less than 120 days within the year and may not be subject to the filing requirements.
Navia ACA Reporting solutions
2 levels of service
Reporting only
- For employers who have a stable employee demographic and use a monthly measurement for eligibility.
- Employers track eligibility, offers of coverage and enrollment and/or waiver.
- Employers provide us with basic data annually.
Tracking and reporting
- For employers who have variable hour employees or use the look back measurement for eligibility.
- Employer will provide us with detailed employee and transactional data monthly.
Form 5500 Service
The Form 5500 filing is required for all health and welfare benefit plans with at least 100 enrolled employees at the beginning of the plan year. The Department of Labor (DOL) uses the Form 5500 to monitor compliance and identify potential issues and therefore, timely, accurate reporting is essential. Navia’s Form 5500 service manages the reporting for you, making it easier to mitigate risk and avoiding costly penalties for failure to comply with DOL regulations
Who Is Affected by This Law?
- Employers who offer a health and welfare benefit plan with at least 100 enrolled employees
Navia Form 5500 service solutions
Effortless Administration
Form 5500 Preparation and filing takes skill, experience, and expertise. Navia has mastered the process of managing all aspects of the Form 5500 filing process from beginning to end to free up your time and resources so you can focus on core business needs.
Personalized Service
Navia completes a needs assessment by reviewing Form 5500 Filing history and plan details as well as assists in gathering required data from employers to prepare the Form 5500 document for filing electronically with the DOL.
5500 Late Filing
The Delinquent Filer Voluntary Compliance Program (DFVCP) allows employers to pay reduced penalty fees if they have filed Form 5500 late. Reduced penalties are available if employers voluntarily apply for this program and if Form 5500 filings and fine payments are made prior to a Department of Labor (DOL) inquiry.
Who Is Affected by This Law?
- Employers that filed Form 5500 late
- Employers that have never filed Form 5500
Navia 5500 late filing solutions
Apply for DFVCP
Navia assists plan administrators by preparing and filing delinquent Form 5500 or Form 5500-SF (for eligible small plans) under the DFVCP. We specialize in Delinquent Form 5500 Filing and will guide you through the process and complete the filings.
NDT
Nondiscrimination testing, commonly referred to as NDT, are annual tests designed by the IRS to prevent plans from discriminating in favor of individuals who are either highly compensated or key employees. Depending on the benefits offered there are a variety of tests that must be completed each year to ensure plans do not discriminate. Employers who offer cafeteria plans/FSA, HRA, MEC, Self-insured Major Medical and Dental plans, Group Term Life Insurance, Long-term Disability, and AD&D are subject to NDT.
Who Is Affected by This Law?
- Employers who offer the following plans: Cafeteria Plans, FSAs, HRAs, MEC, Self-Insured Major Medical & Dental Group, Term Life Insurance, Long Term Disability, AD&D
- Ineligible Individuals
Navia NDT solutions
Personalized service
Our NDT experts are here to help you through the testing process
Peace of mind
Navia’s NDT process is designed to make your testing experience easy and provide comprehensive test results. We can help you over the phone and through email—but remember we cannot provide tax or legal advice.
ERISA Wrap documents
The Employee Retirement Income Security Act (ERISA) is a federal law that regulates employer group-sponsored benefit plans. All private sector employers are subject to ERISA, regardless of the number of employees they have. Employers who offer group-sponsored benefit plans are required to furnish employees with a Summary Plan Description (SPD). In addition to the are strict deadlines and guidelines for disclosing plan information to eligible participants. Failure to comply with ERISA requirements can result in costly penalties such as $110 per-day, per-employee.
Who Is Affected by This Law?
- All private sector employers who offer healthcare benefit plans.
Navia ERISA solutions
Streamline Form 5500 Filings
Employers who are subject to the Form 5500 filing can combine their filings under one plan and therefore one filing if they have an ERISA wrap document. Having all ERISA health & welfare benefits under one plan makes it easier to manage and maintain compliance.
PlanSponsor Link
Navia’s unique interactive compliance software solution provides 24/7 access to your organization’s ERISA wrap documents.
POP
Premium-only-plan (POP) is a great way to save on taxes. Setting up a Section 125 POP allows employees to pay for insurance premiums with pre-tax dollars and reduces employer payroll taxes. POP plans can be applied to premiums for group insurance products such as health, dental, vision, disability, up to $50,000 in term life coverage, and other supplemental coverage. POP plans for any employer who has health care benefits and would like to offer pre-tax payments of qualified benefits or any employer that is required by state law to provide a POP plan.
Who should get a POP plan?
- Any employer who offers health care benefits and would like to offer pre-tax payment of qualified benefits.
- Any employer that is required by state law to provide a POP plan.
Navia POP solutions
Effortless Administration
Navia creates the POP document for all of your accident and health plans. They cover premiums for the following qualified healthcare plans: medical, dental, vision, HSA contributions, disability, group term life insurance, and ancillary benefits.
Compliance oversight
Navia can help you with compliance requirements and ensure all documents, disclosures, plan summaries, and provisions are available.